Many offices around the world employ documentation officers and specialists to assist with the management of routine business documents. The documentation officer might be responsible for copying and filing company invoices and tax documentation, maintaining employee records and hiring documentation, as well as business reports and correspondence. Documents may be scanned and maintained electronically or filed in a paper filing system.
Financial
A documentation officer might also work maintaining records in a financial institution or bank. The documentation officer would review files for mortgage loan applications, investment accounts and savings accounts to verify all proper documentation is present according to laws and regulations. Files would be reviewed as they are received, as well as during specific points in the year when an audit of documentation may be conducted. Missing copies of client identification, signatures or proof of funds would have to accounted for as part of the documentation officer’s job responsibilities.